This forum is for those on the long and winding road to the 2018-28 long-term plans. This Forum brings together those local government managers and staff who are involved in direction-setting, community planning and engagement processes.
- 14 Aug 2017-15 Aug 2017
- 09:00 - 17:00
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- Macs Function Centre, Wellington, New Zealand
- 805.00 (plus GST) Members
- 925.00 (plus GST) Non Members
About this event
This forum is for those on the long and winding road to the 2018-28 long-term plans. This Forum brings together those local government managers and staff who are involved in direction-setting, community planning and engagement processes.
The year prior to the LTP is one for finalising the underpinning strategy and content in an LTP, testing with the elected members, refining and engaging with the community. This year’s forum will cover the things to remember as your council crosses the 365 day barrier – including issues, topics and processes. We’ll cover the expectations of the 2018 LTPs, and look at writing a great CD and using it to engage with the community. And we’ll also look at the growing influence of the spatial plan in thinking about the way we plan for our communities.
And as always we have the best and most inspirational of the new and innovative in community engagement including those honoured in the Council/Community Relations Category of the 2017 McGredy Winder Taituarā Excellence Awards ®.
Topics for this year include:
- 320 days and counting – LTP readiness and some reminders
- Consultation documents – tips from the coalface
- Spatial planning
- Resilience thinking and the LTP
- The best of 2017 engagement
- Expectations for 2018
Who should attend:
- Chief executives
- Strategic or corporate planners
- Communications managers and staff
- Policy people
- Anyone else who works on or with community plans and planning
The Programme
Monday 14 August 20179.30 am Welcome and IcebreakerRaymond Horan, Manager Sector Improvement, Taituarā An introductory exercise get you talking to the people at your table and at other tables. |
9.50 am LTP 2018 … 320 Days and Counting Raymond Horan, Manager Sector Improvement, Taituarā LTP year (if there is such a thing) has commenced, so to begin the Forum, Raymond will provide a few reminders of the areas of focus, some things to remember and a few things to think about. Table Top Discussions: As of today, where’s your 2018 LTP project at? What’s keeping you awake at night? What’s been smoother sailing than you expected? What are your top three issues? |
11.00 am Cellphone Clearance Break (Morning Tea) |
11.20 am A Word from Our Sponsor: The Economy in 2017 and Beyond Dr Ganesh Nana, Executive Director, BERL Local authority plans have a very strong economic underpinning. Who better than New Zealand’s leading economic forecaster to talk about the direction of the New Zealand economy heading in the short-medium term, and the challenges and risks? |
12.00 Noon Spatial and Integrated Planning Ree Anderson, Director, Ree Anderson Consulting Limited David Totman, Principal Advisor, Waipa District Council Richard Hughes, Principal Specialist Auckland Plan Implementation, Auckland Council There’s a lot on with spatial planning, including potentially Taituarā dipping its toes in the water. This panel will share progress on the various initiatives in progress, talk about the benefits for all councils, and reflect on different approaches |
1.00 pm Lunch |
1.45 pm Workshops: Round One Choose one from:
This year Tasman District Council decided not to engage the community on its 2017/8 annual plan. Rather than letting the opportunity pass them by, Tasman decided to engage the community on the issues and topics it expected the LTP might traverse. This presentation provides a practical example of what successful early engagement on an LTP might look like and will get you sharing your own experiences with early engagement
Ask most people what they think of when they hear the term ‘resilience’ and most will give you and answer that revolves around the ‘traditional disaster preparedness and recovery’. This session will bring attention and awareness to the greater meaning of 'resilience' within a local government/local community context; and the need for this to be incorporated into long term planning. You’ll leave this session with a broader understanding of the challenges (and solutions) that will impact local government in coming years. Economic, energetic and environmental considerations will be factored in and integrated into a dynamic, engaging and memorable session.
With the general election, Taituarā will be preparing a Briefing for the Incoming Minister and a document setting out things that might go on the list for legislative change. This is your chance to get all those niggly “gee I wish we could change that” issues on the table. |
2.35 pm Workshops Round Two Choose one from:
A re-run of the session that runs at 1.45pm.
A re-run of the session that runs at 1.45pm.
A cross-working party team is looking at current and future trends and their implications for the way the sector engages with its communities. This session will be an interactive road-test of the thinking the group has done to date. |
3.30 pm Cellphone Clearance Break (Afternoon Tea) |
3.50 pm LTP Consultation Documents – Some Tips from the Coalface Elizabeth Hughes, Director, Strategy & Communication Many of you will be thinking about your consultation documents, how you identify key messages, the look and feel of the document. Elizabeth will provide some practical tips from the perspective of someone who has written CDs and helped others write them. |
4.40 pm Planning for Migration in your Community Migration is a huge challenge for those forecasting population change. Current unprecedented immigration levels combine with an already highly mobile population to present a changing picture for planners to scratch their heads over. However, the national story can sometimes be very different to what happens locally. This brief session will discuss some of the influences on immigration and internal migration that can shape your community. |
5.10 pm Summing Up |
5.15 pm Networking Drinks |
Tuesday 15 August 20179.00 am Welcome to Day Two |
9.05 am What’s Coming Up From Taituarā? Chris Wilson, Senior Advisor Sector Improvement, Taituarā The annual update on all of Taituarā’s good works, including an update on the progress of the Planning Working Party (which now has the oversight of Taituarā’s work in strategic planning and planning under the LGA and RMA). |
9.25 am Engagement Panel Three of the best from the 2017 engagement stories (note: these presentations follow one after the other). The Draft Waimakariri Residential Red Zone Recovery Plan The Red Zone Recovery Plan identifies how 100 hectares of residential red zoned land will be used. Developing a credible plan with community support was a mission critical task for the council. The council’s engagement with the community features a new approach to engaging that has applications for literally any planning process. The Draft Waimakariri Red Zone Recovery Plan was the winner of the 2017 McGredy Winder Supreme Award for Excellence in Local Government Management and the winner of the Innovation in Council Community Relations Category. Education Horowhenua Gary Good, Co-Chair Education Horowhenua and Joshua Wharton, Community Development Advisor , Horowhenua District Council This is a story of a council and community working together to address an issue of pressing concern, but that some might view as outside the role of local government. The council and community have taken an approach that might be described as ‘it takes a village’ to make a real difference to educational outcomes. This is one for those wanting some practical ideas for bringing the community and voluntary sector, the private sector and others ‘to the table’. |
10.30 am Cellphone Clearance Break (Morning Tea) |
10.50 am Dogs of the Western Bay Alison Curtis, Compliance & Monitoring Manager and Emily Rogers, Policy & Planning Manager, Western Bay of Plenty District Council Dog control policies and bylaws can be amongst the hottest of ‘hot button issues in the community’. Alison and Emily will tell a story of a young homeless pup and how he and Western Bay made the dog control policy fun, accessible and easy to digest. Education Horowhenua and Dogs of the Western Bay were joint runners up in the Innovation in Council Community Relations Category of the 2017 McGredy Winder Taituarā Excellence Awards. 11.20 am An inclusive approach to the Annual Budget consultation. Auckland Council – Citizen Engagement and Insights team Angeline Barlow , Citizen and Customer Engagement Manager , Auckland Council With a rapidly growing diverse population, the council needed to find ways to improve its reach, particularly with ethnic communities who rarely engage. This case study tells how through a targeted and focused approach as well as keeping community at the forefront of thinking, improvements can be made. There are no surprises that equally integral to successful engagement is the development and on-going commitment to community partnerships. Great things can be achieved when everyone is on the same page and has the same goal for their communities. This study also reminds us that regardless of ethnic background it is important to all our communities that their opinions and views are valued by decision-makers and is also a key factor to fostering a strong sense of belonging. 11.50 am The Local Government Act 2014 Changes or How to Avoid “Drafty Hall Syndrome”Raymond Horan, Manager Sector Improvement, Taituarā Changes made as part of the 2014 amendments to the Local Government Act mean that hearings in drafty halls can be a thing of the past. This session will serve both as a reminder and an opportunity to share ideas. Table Top Discussion Has your local authority given any thought as to how it will ‘interact with the public in spoken or New Zealand language format’ with the coming LTP? If not, then how did your local authority handle this at its most recent Annual Plan discussion? |
12.30 pm Auditing the Future Some Things to Remember in the Next 319 Days Hugh Jory, Sector Manager - Local Government, Office of the Auditor-General And to finish, a session informing and reminding you what you can expect from your audit provider, and the Office of the Auditor-General over the next 319 days. Including financial and infrastructure strategies, the consultation documents and other things that the auditors look for when they are auditing the future |
1.20 pm Summing Up, Announcement of 2018 Venue and Close |
1.30 pm Close |